Invoice templates for contractors
Contractors juggle materials, labor, and progress payments. This template supports labor + materials line items, deposits, and progress-billing notes so every job is documented.
Your business
Bill to
Document details
Line items
Currency, tax & discount
Notes
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INVOICE
From
Your business details will appear here.
Bill to
Client details will appear here.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| — | 1 | $0.00 | $0.00 |
| Subtotal | $0.00 |
| Tax (0%) | $0.00 |
| Total due | $0.00 |
Sample line items for contractors
| Description | Qty | Rate |
|---|---|---|
| Labor — framing crew (40 hrs) | 40 | $65 |
| Materials — lumber and fasteners | 1 | $2,400 |
Example amounts only — replace with your own rates in the generator above.
Billing tips for contractors
- Separate labor and materials on every invoice for clearer records.
- Note the deposit already paid so the balance due is unmistakable.
- Reference the contract or work order number on each invoice.
- For long jobs, invoice on milestones rather than waiting until the end.
Frequently asked questions
Should contractors charge a deposit?
Most contractors collect a deposit before starting work — commonly enough to cover materials. Show the deposit as a credit on the final invoice so the balance is clear.
What is progress billing?
Invoicing at agreed milestones (e.g., 30% at framing, 30% at drywall) instead of one final bill. It keeps cash flow healthy on long projects.
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