Coverage, edits, and licensing — all on one invoice
Video work splits into coverage (hours on site) and post-production (editing days), and clients underestimate the editing half almost every time. Professional videographers itemize shoot days, edit days, and deliverables separately so the quote survives the 'why does it cost that much' conversation. Commercial work adds a third element — usage licensing — which should be its own line with defined terms.
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INVOICE
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| Description | Qty | Rate | Amount |
|---|---|---|---|
| — | 1 | $0.00 | $0.00 |
| Subtotal | $0.00 |
| Tax (0%) | $0.00 |
| Total due | $0.00 |
Sample line items for videographers
| Description | Qty | Rate |
|---|---|---|
| Wedding day coverage — 8 hours, 2 videographers | 1 | $2,400 |
| Highlight film edit — 3–5 min + full ceremony cut | 1 | $900 |
Example amounts only — replace with your own rates in the generator above.
Billing tips for videographers
- Break coverage and editing into separate lines — it educates clients on where the real work happens and justifies revision fees later.
- Charge for revisions beyond the included rounds (commonly 2 rounds) at an hourly edit rate, and state the rate on the invoice.
- For commercial work, invoice the usage license as its own line with the term, territory, and media defined — never hand over unlimited rights for the production fee alone.
- Take a 30–50% booking deposit; shoot dates are perishable inventory and equipment rentals are often non-refundable.
Frequently asked questions
Should videographers charge by the hour or by the project?
Project-based flat fees are standard for weddings and most commercial work because clients want cost certainty. Use day rates for multi-day commercial shoots and hourly edit rates for revision overages.
How do I invoice for raw footage requests?
Raw footage is a separate product with its own price — commonly a flat fee per project. Invoice it as an add-on line and note that delivery is 'as-shot, unedited' so expectations are clear.
What should a video usage license include on the invoice?
The license line should state the duration (e.g., 1 year), territory, and media (e.g., web and social only). Paid advertising and broadcast use command higher fees — price those tiers separately.
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