Self-Billing Invoice Template
In a self-billing arrangement, the buyer creates the invoice instead of the supplier — common with agencies paying contractors, or platforms paying sellers. The supplier approves the self-billed invoice, and it carries the same tax weight as a normal invoice provided both parties agree to the arrangement in writing.
When to use this
- When an agency pays many contractors and standardises their invoicing
- When a platform or marketplace pays sellers on a regular cycle
- When the buyer controls the data (hours, sales) used to calculate the amount
- When both parties agree in writing to a self-billing arrangement
- When simplifying paperwork for high-volume, low-value supplier payments
Key fields to include
- Clear statement that this is a self-billed invoice
- Supplier (payee) details and tax identification
- Buyer (issuer) details
- Calculation basis: hours, units sold, or other agreed data
- Total amount and tax treatment
- Reference to the self-billing agreement between the parties
Frequently asked questions
Is a self-billed invoice valid for tax purposes?
Yes, provided there is a prior written agreement between buyer and supplier authorising self-billing. Tax authorities generally accept self-billed invoices that contain all the same information as a normal invoice.
Who is responsible if a self-billed invoice is wrong?
The supplier remains responsible for the accuracy of their tax position, but the buyer takes on the duty of issuing correct documents under the agreement. Both parties should reconcile regularly and the agreement should spell out liability.
Can I use self-billing for a one-off supplier?
It is designed for ongoing relationships with agreed terms. For a one-off supplier, a normal supplier-issued invoice is simpler and avoids the overhead of a self-billing agreement.
More use cases
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